Amica Mature Lifestyles

Executive Assistant

CA-ON-Greater Toronto Area
1 week ago
System ID
2017-3341
Number of Positions
1
Job Category
Human Resources
Job Status
Full time

Job Description

 

 

Amica Job Posting Banner

 

EXECUTIVE ASSISTANT

Amica Mature Lifestyles Support Office

(Full Time)

 

JOB SUMMARY

 

The Executive Assistant is responsible for coordinating the day-to-day administrative duties for five (5) Vice-Presidents.

 

KEY RESPONSIBILITIES

 

Meetings & Calendars:
• Arranges and maintains smooth flowing calendars.
• Takes initiative to reschedule appointments when necessary.
• Ensures meeting rooms are equipped accordingly with meeting materials, technology, food (as required), etc.

 

Travel
• In consultation with outside resource (MeritBiz), coordinates travel, hotel, and car arrangements.
• Registers for conferences and/or seminars if required.

 

Expenses
• Provides timely financial and administrative support by monitoring and reconciling the executive’s expense reports

Administrative
• Drafts routine correspondence and memoranda ensuring the correspondence is reflective of the style and manner of each Vice-President
• Printing/Copying & distribution of documents as required.
• Provide reception assistance when receptionist is absent


COMPETENCIES/ABILITIES
• Ability to function independently and under pressure in a professional manner while managing multiple concurrent deadlines including managing unscheduled requests such as ad-hoc meetings, unplanned travel and related personal requests.
• Superior communication, planning and organizational skills.
• Self directed, with proven initiative and able to respond as new situations arise.
• Strong interpersonal skills with a high degree of sensitivity for confidentiality.
• Must be task-oriented with an excellent sense of priority, objectivity, highly organized and capable of handling a number of important issues simultaneously.

 

QUALIFICATIONS


• Three to five years experience supporting multiple senior managers at the same time in an administrative management capacity
• Proficient computer skills with Microsoft Office, including Word, Excel and PowerPoint.
• Previous experience with Concur is an asset.

 

Position Vacant Until Filled

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