Amica Mature Lifestyles

Executive Assistant

CA-ON-Greater Toronto Area
1 week ago
System ID
Number of Positions
Job Category
Human Resources
Job Status
Full time

Job Description



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Amica Mature Lifestyles Support Office

(Full Time)




The Executive Assistant is responsible for coordinating the day-to-day administrative duties for five (5) Vice-Presidents.




Meetings & Calendars:
• Arranges and maintains smooth flowing calendars.
• Takes initiative to reschedule appointments when necessary.
• Ensures meeting rooms are equipped accordingly with meeting materials, technology, food (as required), etc.


• In consultation with outside resource (MeritBiz), coordinates travel, hotel, and car arrangements.
• Registers for conferences and/or seminars if required.


• Provides timely financial and administrative support by monitoring and reconciling the executive’s expense reports

• Drafts routine correspondence and memoranda ensuring the correspondence is reflective of the style and manner of each Vice-President
• Printing/Copying & distribution of documents as required.
• Provide reception assistance when receptionist is absent

• Ability to function independently and under pressure in a professional manner while managing multiple concurrent deadlines including managing unscheduled requests such as ad-hoc meetings, unplanned travel and related personal requests.
• Superior communication, planning and organizational skills.
• Self directed, with proven initiative and able to respond as new situations arise.
• Strong interpersonal skills with a high degree of sensitivity for confidentiality.
• Must be task-oriented with an excellent sense of priority, objectivity, highly organized and capable of handling a number of important issues simultaneously.



• Three to five years experience supporting multiple senior managers at the same time in an administrative management capacity
• Proficient computer skills with Microsoft Office, including Word, Excel and PowerPoint.
• Previous experience with Concur is an asset.


Position Vacant Until Filled


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